Position Description

Pioneer Works seeks an Assistant to the Artistic Director to provide support for the Founding Artistic Director. They will coordinate the day-to-day responsibilities of the Founding Artistic Director and contribute as needed to a dynamic roster of projects at Pioneer Works. The position will help fulfill all administrative needs, from fielding incoming proposals to calendar coordination and liaising on behalf of the Founding Artistic Director with internal departments and external partners alike.

A successful candidate will have a demonstrated interest in the arts, be comfortable working in a fast-paced environment, juggling multiple priorities, and have excellent communication skills. They must have experience interfacing with various senior staff and board members. This is a part-time position, up to 30-hours per week.

RESPONSIBILITIES

• Coordinate calendar scheduling and email correspondence
• Assist with setting meeting agendas
• Take notes and disseminate them to attendees as post-meeting follow up
• Field and track incoming project proposals by artists and external curators
• Provide general support as needed on projects spearheaded by the Founding Artistic Director, encompassing exhibitions, publications and public programs;
• Work with the Development team to gather materials for funder reports and proposals
• Assist as needed on fundraising events and initiatives such as auctions and editions program
• Generate materials for quarterly Board meetings
• Complete monthly departmental expense reports
• Organize records on shared Google Drive and disseminate to relevant parties including internal departments and external collaborators

QUALIFICATIONS

• 1-3 years’ relevant experience in a fast-paced work environment, preferably in the arts and culture sector though not required
• Excellent written and verbal communication skills
• Must be highly organized, detail-oriented and self-motivated
• Experience with Microsoft, Google Suite and Slack
• Experience with Adobe InDesign preferred

COMPENSATION

Compensation commensurate with experience. Range: $22 - $24 hourly.